Hotmail Sign in

Here is the step by step guide starting from creating your Hotmail account to successfully using app on different platforms.

How to create an account on Hotmail platform?

  1. Turn on your system and open your web browser. Here it is important to note that for creating an account on Hotmail platform, we need to have good internet connectivity. Without internet connectivity it is not possible create an account. In the web browser type the URL https://www.outlook.com/. You must be wondering why we have asked you to enter the URL of Outlook when you have to create an account on hotmail.com. So, for your information, both Hotmail and Outlook are the products of Microsoft. Hotmail is the older Email application of Microsoft and now it has been merged with Outlook completely. However, for users who still want to use Hotmail platform, Microsoft gives them the option of creating an email account with hotmail extension using aforementioned URL.
  2. When you click on the URL, a screen will open. Because you are creating a fresh account on Hotmail, you have to click on the button “create account”
  3. A new screen will open when you will click on the button “Create account” asking you to save some personal detail.
  4. Here you need to enter your username which will be your email ID. Microsoft provides both Hotmail and outlook extension options to users on this page. For creating a Hotmail email account, you need to click on the drop down button present in front of the blank and choose the option hotmail.com here. When your username will be finalized your email id would go like this xyz@hotmail.com.
  5. The next blank is for the password. Here, you need to create the password of your email account. The password should have both numbers and characters, so include both in your password to make it good and acceptable. Write down the password on paper or save it on your desktop, so that, you don’t forget your password when you sign into your account.

  1. Often it is seen, people create tough password and they forget after saving it in the form. This creates login trouble when they finally create the account and try to login.
  2. Once the username and password you have created freeze, uncheck the box “Send me promotional mails from Microsoft”. By doing this, you don’t allow Microsoft to send promotional emails to you. If you wish to receive such emails, you can keep the box checked.
  3. Click on the ‘Next’ button. When you will click on the button, a new screen will open and here Microsoft will ask you to enter your first name and last name.
  4. After entering your first name and last name, click on the next button. Again a new screen will open asking you to enter your location and date of birth. You will have a drop down to add this detail.
  5. When you click on the next button Microsoft will ask for security details on the new screen that opens. As a security detail you need to enter your alternate email address and the phone number. Microsoft will send you a verification code, which you need to enter in the blank given on the screen to verify that you are the real user account.
  6. Once you will enter the correct verification code in the blank, your account will become active.
  7. Now you can close your web browser and reopen it. Once the browser is open, click on the option sign in. You are now in your Hotmail inbox.

How to sign in Hotmail account on desktop?

Once your account is created, now it is ready to use. You can use your account on the desktop any time after login. If you are not aware how to login to Hotmail account on the desktop, then here is the guide for you

  • Open the browser of your desktop and type the URL https://login.live.com/login.srf and then, press enter button.
  • Click on the button login/sign in.
  • A new screen will open. Here, enter your complete email address and then click on the ‘Next’ button
  • Again a new screen will open, here enter your account password. And then, tap on the ‘Next’ button. You have successfully logged in to your account and now you can check your email and do other activities in your account.

Sync your Hotmail account in your android mobile phone

After creating the Hotmail account on desktop, if you want to sync your account on your mobile phone so that, you can access email on the move, then here is the complete guide.

Step 1: To sync Hotmail on your mobile phone, you first need to install the application of Hotmail on your phone. For that, open your Google Play Store and search Microsoft Outlook application in it. Hover the latest application and click on the download button present in front of the application. Install the application and run it.

When the application is downloaded completely, it will save in your mobile menu.

Step 2: Browse the outlook application in your mobile menu and then click on that. Go to the settings page and click on the option “add account”. If you are unable to find this option at the first instant, no need to worry. Scroll down the drop down list and read all the options. You will find the ‘add account’ option right there. Click on the “add account” button.

Step 3: In the new open screen, enter your username. Here, you need to enter your complete user name along with the extension. And then click on the next button. On the next screen will be asked to enter your account password. After entering the password, click on the button Login/sign in.

Step 4: At this stage, you will receive a message from your device, about the permission for syncing your hotmail account details in your phone. When you will click on the “yes” button, your Hotmail account data will get saved in your phone. These includes your inbox data, folders you have created as well as the default folders, sent items, calendar, task and other folders.

Step 5: The device takes some time to sync the data. In the meantime, you do not get panic and start doing some other activity in your phone. Instead, wait for sometime patiently and let the sync process get complete.

Step 6: When the account will be synced with your phone, you will receive a notification from Microsoft saying that your account has been successfully installed on your device.

This is a smooth and hassle-free process, and it does not take more than half an hour for adding the Hotmail account or any other email account on the Android mobile device.

In case you need to sync the Hotmail account in your iPhone, then, except few steps, everything will be same.

Sync Gmail with Hotmail

If you are using Gmail or any other email application and want to sync Gmail in Hotmail, so that, you don’t have to open two different applications, then here is the guide.

  1. Login to your Gmail account, by opening the Google Chrome web browser. If you do not have Chrome browser then you can open other browsers and then in the space bar, type Google and then press the enter button.
  2. You will see here Gmail icons at the top left side of the page. Click on that and the Gmail login page will open. Enter your complete email id in the blank and then the password.
  3. Take the cursor at the gear button present at the top left side of the page and tap on it. Click on the option ‘setting’.
  4. Now, in the top row, you can see the option “Forwarding and POP/IMAP“. Click on the option.
  5. Locate the category POP download and click on the option “Disable POP”. Here you have to enable this option. After enabling the option, click on save button to save the changes made.
  6. Now, login to the Hotmail account and go its setting page.
  7. When you place the cursor on gear button the setting option will reflect, you need to click on setting and then “More setting” option present in the drop down list.
  8. A new screen will option with some setting categories option. Ignore all and click on “Sending/receiving email from other accounts”.
  9. When you will click on this option again a drop down list will open. Search the option “Add an email account”
  10. A new page will open asking you to enter your Gmail address. Enter your Gmail ID here with extension, in the POP3 address.
  11. The address for incoming mail server will be pop.gmail.com. And the default detail will be 995.
  12. If you have activated two step verification in Gmail, then here you need to create the app specific password.
  13. After completing the whole task, save the changes made and then turn off your Hotmail account and then close the system.
  14. Turn on your system and log in to your Hotmail account. You will find your Gmail inbox and other folders within the Hotmail inbox.

Hotmail Login

You have a Hotmail account and want to know how to login to your Hotmail account on Window PC? Here is the step by step instruction.

To login to Hotmail account on Window PC

  • Step 1: Open your web browser and enter the Hotmail login page URL.
  • Step 2: A new page opens with asking you to enter your email address and password. Enter your Hotmail user ID and then password.
  • Step 3: Congratulations, you have successfully signed into your account and now it is ready to use.

This is a simple process to login to your Hotmail account on Windows PC. However, you may encounter many challenges while trying to log into your account, in case your account is not secure or you have forgotten your login details.

Access your Hotmail account on mobile

To access your Hotmail account on mobile you need to first install Outlook Email application. You can take the help of Google Play Store to download this Email application. Follow the shared step by step instruction, to access Hotmail account in mobile devices.

  1. Open the browser of your mobile device and type Google Play Store. Or if you have the Google Play Store installed on your device, then simply click on the Play Store icon, and then type here “Microsoft Outlook”. You will get a list of options, click on the outlook for mobile option and tap on the download button.
  2. Let the software get downloaded completely, and once it is installed on the device, tap on the button ‘install’.
  3. The device will take a few minutes to install the application successfully. So, wait for that and once the application is installed, you will get the option ‘cancel’ and ‘open’.
  4. Check your device menu and locate the outlook icon. After installation, the application will reflect in your phone menu. Click on the icon and the Outlook page will open asking you to login to your account.
  5. The Hotmail and Outlook Email application both work under the banner of Microsoft. Microsoft has now merged Hotmail with Outlook and now it is no more to different email applications. However, people using Hotmail extension can still continue with their Hotmail account, if they wish to do so. To login to Hotmail account all they have to do is enter the complete user name, including the extension in the space given for entering email.
  6. Enter the password of Hotmail account and then click on the login button. Once you click on the option login, the Outlook will ask for the permission to sync all your Hotmail data with your mobile, this include the calendar,  inbox, folders, task and other things you have saved in your Hotmail account. To sync data with mobile device, click on the options sync. The benefit of synching the data with mobile devices is that, you would be able to access your Hotmail account data anytime, anywhere on the mobile device.
  7. Wait for some time to let the sync process complete. It will take a few minutes, and once they sync is complete; the outlook will show you your inbox in the mobile device with all the data you have saved in you had saved Hotmail account there in your inbox.

Login to Hotmail account on iPhone

This is the way to login to your Hotmail account on Android mobile devices. Let’s have a look at the process of login to Hotmail account on iPhone. The numbers of iPhone users have increased tremendously in the last few years. Because the iPhone has a different configuration, therefore, the installation process of Outlook in iPhone is also different from Android. Let’s have a step-by-step blog on how to integrate Hotmail account in iPhone.

  • As a first step of accessing Hotmail in iPhone, you need to prepare your phone for Hotmail integration. For that, go to the setting page, clicking on the gear button and on the setting page you will find the option for email. Click on the option email to start the integration process.
  • Once you will click on the option mail, a new list will open that will have the option “Account”. Now, click on the option “Account”.
  • When it will take on the account option, the account will show all the email accounts you have already registered on your mobile device. If this is the first time you are registering any email account in your device, then you will directly see a button “Add Account”. And if you have some registered account on your phone, then scroll down the account and at the bottom you’ll find the option “Add Account”.
  • Now click on the option add button and follow the device instruction. The device will ask you what type of email account you want to set up. Many options will pop up in the screen from which you need to choose one. You will get the options like Yahoo, Gmail, Exchange, Outlook, etc.

Because we are learning the process of installing Hotmail account in iPhone, you have to click on the option Outlook.

The Hotmail and Outlook both are the email application of Microsoft. Earlier this to email applications were different at had some different capability, but now Microsoft has merged Hotmail with Outlook. Presently only one email account is there for Microsoft and this is Outlook. However, the users of Hotmail are there and therefore, Microsoft has not stopped @hotmail.com extension yet. But, to login in Hotmail account, users have to use the outlook URL.

  • When you click on the option Outlook, a new screen will open asking you to enter your Outlook user id and password. Here you have to enter your Hotmail user ID. Do not forget to add extension @hotmail.com at the end of your username. Enter the password of your account and click on the login button.
  • At this stage the iPhone device will ask your permission to sync the data you have saved in your Hotmail account with the phone. When you agree to this option, then all the data you have saved in your Hotmail account like inbox emails, calendar, task, folders, etc. will get synced with the phone.

Once the sync process is complete, you are now ready to access your Hotmail account on your iPhone and all your data would be accessible to you. You would be able to access all your Hotmail data anytime, anywhere on your device once the Hotmail is synced properly with your iPhone.

Hotmail email vs Gmail account

The Hotmail vs Gmail are two popular email applications used worldwide. Hotmail is the email application of Microsoft, while Gmail is the application of Google. Both the application has their own pros and cons, let’s have a quick comparison of both in terms of usage

  • Accessibility

Gmail is the email application of Google, and all the data of Gmail are stored over the cloud. Therefore, the users of Gmail are able to access their account anytime, anywhere when there is internet connectivity available. To access the Gmail account, all that users require is the internet connectivity, a device to access account, user id and password. The account can be logged in on any device, no matter whether the Gmail is installed in it or not.

Talk about the Hotmail email application, then the Hotmail data is stored on the server locally, when exchange server is used and on the cloud as well. If the data is stored on the server, then to access the account, the user has to get connected with the server. Here also user has to have a device to access Hotmail including user ID and password.

  • Space

Gmail being the Google email application gives 15 GB email storage when it is connected with the Google drive. On the Other hand, Hotmail offer unlimited email storage facility to their users.

  • Safety and privacy

As far as the safety and privacy is concerned, Hotmail is more secure than Gmail. There are many security options present in Hotmail Email application that can be managed to make the account resistance to hacking and other kind of threat.  Google has also added many safety and security features in Gmail application to make it secure and keep the privacy of our users can disturb, still it has to take a long way to beat Hotmail in terms of privacy features.

  • User-friendly

The Hotmail application is more work friendly in comparing to Gmail. The email application is integrated with numbers of features that can be used to manage work effectively. For example, Hotmail has three types of calendars integrated in it that is my calendar, fun and friends’ calendar, birthday calendar. All three calendars can be used separately by the users to manage their appointment and events.

The calendar feature is available in Gmail as well, but it is not as defined as it is in Hotmail account. Hotmail also offers the facility of sharing the calendar with friends and contact, and Gmail lacks this facility.

  • MS Office Suite accessibility

Hotmail is the email application of Microsoft, while Gmail is the application of Google. Thus, Hotmail allows users to integrate the email application with other MS office suites. On the other hand, Gmail is the Google application, thus, it does not allow integration of MS Office with it. However, Google has its own suits for the words which are quite similar to MS Office Suite in terms of function.

  • Spam

In Gmail account people receives more spam mails, then Hotmail. This is because, it is said that Gmail scan the email of users to understand their interest and requirement and accordingly send advertisement mails to them. Hotmail does not have any such provision in it. And therefore, it does not disturb the privacy of users and also protect the account from junk and spam mails.

  • Chat option

Gmail has the chat window with the names Hangout, which integrates with the mail. Once the user is login to the Gmail account automatically gets login to Hangout account as well, if he/she has activated that. For chat related requirement, Hotmail users have to take the help of the Skype application. For placing a video call as well Hotmail users are dependent on Skype, on the other hand Hangout application allows users to make calls directly from the Gmail.

  • Email for work

Though, people are using Gmail application for work as well, but Gmail has exclusive business Email application for work-related requirement. This is paid service of Gmail and to know more about it one can get in touch with the support team of Google. On the other hand, Hotmail is a business oriented email application and thus, it has all the features that make work management easeful.

  • Languages used

Being the old Email application, Hotmail is available in 106 International languages, while Gmail is available in 72 International languages. This makes Hotmail more popular amongst the users worldwide in comparing to Gmail.

  • Users number

Though Hotmail has more features than Gmail, still its popularity is behind Gmail. According to latest data Gmail has nearly 430 million users and Hotmail has 425 Millions.

  • New features

Hotmail Email application has now been taken over by the Outlook Email application, which is also the part of MS Suite, and thus Microsoft is not focusing much on Hotmail now. On the other hand, Google is trying to add more features in Gmail to make it more user friendly and work oriented.

How to organize the settings of Hotmail accounts?

Want to know how to make changes in your Hotmail account and wants to know how to make changes in your on Hotmail new mail composing page? Well, here is a step-by-step guidance.

To make changes in your Hotmail account for anything like, activating the auto reply, importing contacts, exporting contacts from different email application to Hotmail, or adding signature in your account. You need to work on the setting page of Hotmail.

  • Step 1

Open your Hotmail account using the correct URL and log into your account is login credential that is your username and password.

  • Step 2

Now, when you are inside your Hotmail account and ready to make changes in the setting page or make it more organized. So, to start the process, click on the option gear icon, present at the right top of the page.

  • Step 3

When you will click on that and you will get a drop down list. Tab on the option ‘Options”. And when you will click on the option button a new page drop down list will open. Here you need to click on “more options” button

  • Step 4

When you will tap on “more options”, a new screen will open with various categories of setting option. This includes managing account, writing email, reading email, preventing junk email, customizing hotmail and customizing your contacts.

  • Step 5

In the manage account category, you will get options of Passport settings of your account, Settings for sending or receiving of emails from another account, and deleting downloaded messages. You can use the ‘Passport settings for your account’ option to create a new password for your account. To create new password, when you will tap on the option, a screen will open with instructions. These instructions remain easy to understand and order. So, by following the instructions, you would be able to change the password of your account if you have forgotten, also you can change the password of your account to make it.

  • Step 6

In the same category, that is ‘manage account’; the second option you can see is sending and receiving emails from other accounts. This option, you can use to allow or restrict any account to receive email. If you block a sender using this option, then the sender whom you have blocked would never be able to send ema0il to you. The option of spam filter is also present in the same setting category.

  • Step 7

You need to use the same setting category for the vacation auto reply, email forwarding and POP and deleting download messages as well.

  • Step 8

The next category in the setting page is ‘writing email’. In this category, the setting options you can check are message font signature. This is the settings space for creating a personal default signature, for managing the font size of the text, and also to add something in existing signature. The second setting option in this category are, reply to address, saving the sent message, send message confirmation and attachment. With their name, you can understand what their role the setting options would be playing on the Hotmail account. However, to get complete detail about each option, you can click on the option and check the instructions.

  • Step 9

The next category in the setting page of Hotmail account is reading email. This option allows you to make changes in the pane where you read the outlook messages. Various settings that could be done in this setting category include changing the setting of reading pane, active view settings, conversation and faster reading of mails, Mobile alerts for new messages.

  • Step 10

Preventing junk email is the next category of setting option, to allow or disallow the sender to send you emails. This also restricts the spam mails.

  • Step 11

This is the most important category of setting in Hotmail account as this allows the customization of Hotmail. In this category you can find many options that are very much useful for the safety and privacy of account. The options include, advanced privacy settings, themes, and shortcuts of keyboard, various rules for sorting new messages landed in the inbox, flagging and instant action. Options present in this setting category, has much relevance and used by users to make necessary changes in the layout of Hotmail account.

  • Step 12

The last setting option on the setting page of Hotmail is customizing contacts. Various options present in this setting category includes sorting your contact list, importing contacts from another email account to Hotmail and exporting contacts from Hotmail to other email accounts. With the name of the options itself, you would have understood what role these options must be playing in making the Hotmail a more user friendly application.

Manage your inbox privacy Hotmail with these steps

Want to know how you can manage your Hotmail privacy? Here are some guidelines that can help you. There are many changes you can do to make your Hotmail account secure or to increase the privacy of your account such as:

Save and block sender

This option gives you to the freedom, who can and who cannot contact you. To activate this option, here are the steps.

  1. Open the Hotmail landing page using the URL hotmail.com.
  2. Click on the option login. After this enter your email address followed by the password.
  3. Go to the setting option present on the top right side of the page.
  4. In the drop down list, select the option “More mail setting”.
  5. Once you will click the option, a huge drop down list will option with various security and privacy options.
  6. Hover for the category “Preventing Junk email”. And check the option “Safe and block sender”.
  7. Click on the “Safe and block sender” option to check more filters.
  8. You will get three drop down here, safe sender, safe mailing list, block sender. The first two options are for creating a safe list. And the third option is for restricting the unwanted sender.
  9. Click on the block sender option to blocker those senders from whom you do not want to receive emails.
  • A new page will open with a blank to enter the emails whom you want to block. On the right side of the page, you can also find a button “Add to list”.
  • Click on the button to add multiple email addresses.
  • Meanwhile, by mistake if you add some genuine email ID in the block list, the option ‘remove from the list’ can be used to unblock the user.
  • There is an advance privacy option present in Outlook, which you can use to auto suggest the email, which you want to enter in the block list.

Password security

The password of email account is very important to ensure the security and privacy of account. Therefore, you should change your account password regularly. Here is the step by step guide to change the account password.

The first method to change the account password

  1. After opening the hotmail login page, click on the option “forget password”, which you can find at the bottom of password column.
  2. The Hotmail will ask you the way to receive your lost email password, either on registered email or registered phone number.
  3. The Hotmail email account is your primary account, then chose the option, recovery of password through contact number. And, in case you know your registered email address and it is still active, chose the first option.
  4. The hotmail will send a password regeneration link on your registered mail ID.
  5. Click on the link and create a new password for the account.
  6. Use the same password to login to your account.
  7. In case you are using your registered number to retrieve new password, you will receive a code for password change on your number.
  8. Enter the code in the blank and then you will be taken to a new page to create a fresh password for your account.

The second method to change the account password

  1. The second method to change password is the method you should use to keep updating your password. It is simple and less time taking.
  2. Login to your Hotmail account, using your login credential.
  3. Go to the option “WebPro Education” present at the top right side of the page and in the appeared drop click on the option “Account setting”.
  4. Check the left hand side of the page and click on the option “Security and password”.
  5. A new page will open asking for the verification of the user.
  6. If you have registered your alternate email address with Hotmail, then click on the option email and enter your complete email address at the bottom bar.
  7. Hotmail will send a verification code in your registered email.
  8. Open the alternate email and copy the verification code from there.
  9. Meanwhile, a new page will open at Hotmail asking you to enter the verification code.
  • Once you will enter the code, the option “change password” will appear in the drop down.
  • Click on the option change password and create a new password for your account.

In case you have registered the mobile number or your registered mail Id is not working any more

  1. Then you need at the place where you selected the email ID, you need to select the second option i.e. “I don’t have these anymore”.
  2. The hotmail will ask you to enter your contact number you registered. It will send the verification code in your phone number via SMS.
  3. Enter the verification code and the page will open with the option “Change password”. Use it to change the password.

Easy steps to create signature for the Hotmail account

We want to add signature in Hotmail account, to give your email a touch of personalization. Here is the step by step guidance to add signature in your email.

  • Step 1

Open your Hotmail login page by entering the correct URL in your web browser.

  • Step 2

Login to your Hotmail account using your login credential and password.

  • Step 3

Find the option button present on the inbox page. Find the option button at the right side of the page.

  • Step 4

When you click on the button “Option”, a drop down list will open with many other options, here you need to click on “More options”. This will open your Hotmail account setting page.

  • Step 5

On this page you will find the different section, with different setting options.

  • Step 6

To reach at signature settings option, you need to click on the section “Writing email” and then on the option present in the same section “Message font and signature”.

  • Step 7

Hover for the option “Personal signature’ at this page, as this is the page, where you need to add signature in your account.

  • Step 8

Hotmail will show you different options for creating the signature. You can use this option for creating a unique signature.

Finally to give a shape to your signature, click on the option “Mode” and in the mood list you need to click on another object which is “Rich text”.

  • Step 9

Type your signature and make changes accusing the font size and font type. You can also use the alignment option to keep the signature on the left side or right side or in the middle of the page. For example, you can type signature in the bar and use the font Arial and font size 10 and keep the signature, and select the option left side. And, then you will have a signature in aerial font, 10 font size and at the left side of the mail.

  • Step 10

Once you are done with the process and have finalized your signature, then click on the “save’ button to save it.

  • Step 11

Using the same process, you can add more than one signature to your Hotmail account and use it as per your requirement. Additionally, Hotmail also gives you many other options to add things in your signature. For example, if you want to add the URL of your website in your signature, you can import the URL from the saved location, using the import option present at the same page. The benefit of adding the website URL in signature is that the person you are sending the email does not have to switch the page to open your website. He/she can simply click on the website URL present in a signature to open the website.

In addition to that, Hotmail also allows you to add a small logo of your company. The simple process to add a logo in the signature is the same as website URL. You save the company logo in your system, and then import it to the signature page using the import option present, and place it in your signature.

  • Step 12

After saving the changes made in the signature page, click on the options “move to inbox”.

  • Step 13

To check if your signature has been properly made, click on the option “compose mail”, a new draft page with open with the default signature. If you have made more than one signature, the page will show you the option to change the signature before sending the mail. If required, you can substitute the default signature, with the one you want to send.

  • Step 14

If you find any issue in the signature you created just, logout of your Hotmail account and turn off your system.

  • Step 15

Turn on your system and log in again to your Hotmail account.  After landing on the inbox page, click on the options “compose mail”. This time you will see the perfect signature created by you.

  • Step 16

If you did not like the signature you created, follow the same steps to make changes in your current signature and make it according to your exact requirement.

Important points to remember while creating signature in Hotmail

  • You should have proper internet connectivity while creating the signature for your Hotmail account.
  • Keep your laptop or desktop fully charged when you are in the process of creating signature for the account.
  • If you are creating multiple signatures, Hotmail will give you the option to name signatures you have created, to make it easy for you to select it when you are sending a mail. You can name the signature like, work, personal, internal, etc.

How to activate auto-reply in Hotmail account?

The auto reply feature of Hotmail is very interesting and useful when you are on leave and want to inform people sending mail to you that you are unavailable. Check here the easy guide how to activate the auto-reply feature of Hotmail.

  • Step 1

To active the auto reply feature in your Hotmail account is login to your account using the right URL.

  • Step 2

Get onto the inbox page after login to the Hotmail account using your correct login credential that is your user id and password.

  • Step 3

When you are in your inbox page, Check the right top of your page and locate the icon ‘option’.

  • Step 4

There you will find the option “more options”. If you are unable to locate it at the first attempt, scroll down your cursor and check.

  • Step 5

When you will tap the option “more option”, a new page will open with various categories, here you need to tap on the category “Manage your account’.

  • Step 6

In this category, look for the option “Send automated vacation replies”. This is the default reply present in the Hotmail setting page. You can use it whenever you are not available to reply the received messages.

  • Step 7

Click on the “Send automated vacation replies” option, and then a new page will open.

  • Step 8

When you will click on this option again a new screen will option, giving you two options to set.

  1. Don’t send any vacation reply.
  2. Send vacation replies to people who email me.
  • Step 9

Your default setting would be don’t send any vacation reply. So, here you need to change it to “Send vacation replies to people who email me”.

  • Step 10

When you will click on the second option, a mail page will open. Here, you can draft the message that you want to leave to people who send you email.

“Unfortunately, Hotmail does not let users to change the subject line of the auto-reply message. The auto-reply of Hotmail delivers mail to the sender’s mail with the subject line “Vacation Reply”. So, even if someone is sick and had to select the auto-reply feature of Hotmail, his auto-reply mail receiver will get the mail with the subject line “Vacation Reply”. People who use Hotmail application and have used this feature are aware of this. But, for people who are new to this, may feel this annoying.

Therefore, Hotmail gives mail draft option to users, in case they want to something about their absence in the office.

  • Step 11

When you have drafted the messages, click on the option save to save and at the bottom of the mailbox, there is a check box present, which you need to check in.

  • Step 12

The check in box contains the message “only reply to your contacts”. When you check in this box, you ensure that, your vacation message will be sent to the people who are in your contact list. Otherwise, the Hotmail will start sending the auto reply messages to everyone who sent mail to them. This will increase the chances of replying to spam mail, which will further increase the spam mail incoming in your account.

  • Step 13

Now, click on the save button present at the bottom of the draft box. This will save the changes made.

  • Step 14

Land on the inbox page and log off from your account.

  • Step 15

Turn off your system and wait for a few seconds.

  • Step 16

Turn on your system and open your Hotmail account. To check if you have activated the auto-reply feature properly, send a mail to your Hotmail ID from your alternate email, which is there in Hotmail contact list. Or ask a friend to send mail to your Hotmail account, who used to send you mail regularly.

How to remove auto reply?

Once you have rejoined the office, do not forget to remove the Auto reply. To remove auto-reply, you have to follow the same path; you followed to activate auto-reply. The difference here will be you need to click on the option “Don’t send any vacation reply” and save the changes.

The best part about the Hotmail auto reply is that, it sends the auto reply to the sender only once in a day, no matter how many times, the sender sends messages in our inbox.

Important points to remember when you are activating the auto reply

  • Keep your system properly charged as it should not get turned off in between.
  • Your internet connectivity should remain proper when you are activating the feature.
  • Activate an auto-reply only when you are from the office, or it will start sending the vacation email, even when you are there in the office and working.